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- Type:Full Time
- Salary/Pay Rate:$17.00/hr. to $23.81/hr. based on qualifications.
- Posted Date:06/08/2018
- Deadline to Apply:06/22/2018 5:00 PM
The Health & Human Services Department has an opening for an Administrative Specialist. This full time, 40 hour per week, position has a starting rate of $17.00/hr. to $23.81/hr. based on qualifications.
PURPOSE AND SUMMARY
Enhances agency effectiveness by providing information and management support.
Produces correspondence, reports, notes, minutes and other information by typing, transcribing, formatting, editing, retrieving, copying and transmitting text, data, and graphics using a variety of software systems and programs, to include assigned duties by Corporation Counsel. Organizes work by receiving, collecting, sorting, collating, filing, and distributing correspondence and other information; coordinates the flow of information both internally and externally. Maintains department and staff schedules through calendars, spreadsheets and other media; assists with arranging meetings, appointments, conferences, teleconferences and travel.
Greets department customers, visitors, and the public in person, by email or phone; responds to or refers inquiries, directs calls, and distributes messages. Maintains customer confidence and protects operations by keeping information confidential. Maintains office supplies and inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipt. Operates and maintains office systems, software, and equipment by following manufacturer instructions and established procedures; learns to operate new technologies as they are developed and applied. Maintains technical knowledge and efficiency through continuing education and other means. Contributes to team effort. Performs other duties as assigned.
A minimum of high school graduation or equivalent, strong customer service and interpersonal skills required. Two years related experience and post-secondary education preferred. Knowledge, experience with, and the capacity to operate Microsoft Office and other software and technologies as may be required. Knowledge of requirements for compliance with Wisconsin Open Meetings and Records Law and the ability to provide support for various boards and committees. Knowledge of administrative and clerical procedures and business principles. Proficiency in spelling, punctuation, grammar and other English language skills. Proven experience in producing professional correspondence and documents. Proven experience with information and communication management. Ability to relate to people, demonstrate respect, and to communicate effectively in both written and oral formats. Ability to follow instructions, to complete tasks, and to work closely with the supervisor and others. Ability to demonstrate reliability, resourcefulness, initiative, and good judgment. Ability to type 50 w.p.m. with accuracy. Ability to demonstrate attention to detail. Ability to practice discretion with confidential information. Ability to plan, organize, and prioritize work. Ability to manage time. Must have access to a car, a valid driver's license, automobile insurance, and the ability to efficiently travel as needed.
Applications will be accepted through 5:00 p.m. on Friday, June 22nd, 2018.